Library network group rules
(V5, 9 May 2017)
Just to clarify, these are RULES. Not guidelines. Anyone who breaks these rules will be kicked out of this group. Unfortunately, a small number of 'Libraries' have forced us to do this for the benefit of the rest of us.
(New additions for the 5th version of these rules are marked as **NEW** below.)
1. Libraries in the Facebook group will NOT sell, trade or give away ANY nappies or nappy related items given to the library without permission from the person or company, or organisation, who gave them. (See bottom of rules for further details and FAQ regarding nappies donated to your library, or bought with a nappy library discount from a supporting retailer).
2. ALL libraries MUST respond to ROLL-CALL posts every couple of months. One member can account for everyone in their library but if a library does not respond they will be removed (we will give plenty of tags and warning in case you are on holiday or unwell).
** NEW ** (additions to existing paragraph)
3. To add a person to the group, they must be added to the listing BEFORE they are approved by admin. To request for them to be added, please email email@example.com, remembering to quote your library number (the number it has on the map and listing). The network group is aimed at those involved in giving out nappy information and advice. For this reason, please only add people who fit into this category to the group. If you have volunteers within your nappy library that perform other roles, such as general admin or events organising, they should not be added to the group, or library listing.
4. In order to be added to the network and map as a new library people MUST contact and talk to an admin. We will talk them through what's involved, take their details and assign them a number before they join. The map can be found here: www.uknappynetwork.org/map
5. If something changes that requires your library listing and/or location to be updated, please email firstname.lastname@example.org with any changes required, quoting your library number. PLEASE keep your Facebook name consistent with the name in your details/listing otherwise you WILL be removed at roll-call.
6. If your library shuts down, you need to consider where nappies and funds will go. It helps to have a clear donation policy or constitution drawn up that takes this into account. If the library still owes you money you can repay yourself, but if the library is breaking even, nappies and/or funds from nappies sold cannot be kept by you, the library operator. Acceptable options would be to pass these on to nearby nappy libraries or donate to related causes.
7. Members of the group are NOT to ask for free nappies from retailers. You cant expect them to be able to send 173 libraries a free nappy each - wait to be offered! If you work hard enough you WILL be offered eventually.
If you wish to ask for nappies anywhere such as groups on Facebook, even Gumtree or Freecycle, it will serve you best if you link to your Facebook page and give your library/map number. At least then people can see that you are a library and how active you are. Obviously the more active and established you are, the more likely you are to get donations.
** NEW **
8. If you operate as a retailer, nappy agent or guru, or other scheme that generates a personal income (as opposed to discounts for the nappy library) from the sale of nappies and related products, please ensure that your listing clearly states whether you operate for (personal) profit, or whether your income is invested back into the nappy library (not for profit). Please make sure your website and Facebook pages also clearly state whether your nappy library operates for your personal profit or non profit (profit reinvested into the library). Admins can advise how and where on your social media pages you state for profit.
** NEW **
9. Member conduct: With a group as big as the library group, not everybody will agree on everything. If you feel agitated by what somebody else has posted, please refrain from responding and instead contact an admin or just walk away. The quickest way to get the attention of an administrator is to report the post (to admin, not to Facebook.) Admins reserve the rights to switch off comments or delete threads that have derailed, contains personal attacks, libellous accusations or that are discussing group members who are blocked by the poster and therefore unable to see the post. Blocking a group administrator will result in a ban from the group. If the administrators feel that a group member has caused upset or offence to another member, we may ask the individual to issue an apology to the member in question.
The Facebook group admins can be found from within the group, by clicking on Members and then selecting Admins.
Once you are in the network group, ask about our selling page where nappy libraries are able to buy, sell and swap nappies between themselves.
Also check out our contribution central, where members of the public are able to donate nappies to nappy libraries that are part of the network: https://www.facebook.com/groups/503308853156966/
Clarification about nappies "donated" to the library, or bought with a nappy library discount:
* If you are hiring out your own nappies through the library, then these are ON LOAN to the library from you. You need to keep a record of all nappies that belong to you, and nappies that belong to the library. Buying and selling nappies that belong to you is fine, but if you buy and sell any that belong to the library (i.e bought with grant money, passed on from previous library owner as library nappies etc) then you need to consider the tax implications and speak to HMRC. Your library as an organisation should not be "trading" (and as far as we are aware this would including"swapping") without declaring the tax.
* If a retailer/distributor/manufacturer or WAHM "donates" or sends a nappy or related items for use by the library, it is safest to assume that it is ON LOAN to the library by that retailer etc. The library MUST NOT sell, trade or give away ANY nappy or other item that has been given by the above without their express permission. If in doubt ASK. If the WAHM/retailer etc cannot be contacted for whatever reason, do NOT assume that means you can do as you like with the item, ask in the group. If you do not, and we find that an item has been traded, sold or given away, admins reserve the right to remove you from the group and remove your library from the map.
* The above also applies to nappies bought from a retailer using a nappy library discount. These are always the property of the library, not the library operator, regardless of where the funds to pay for the nappies came from.
* If a nappy you have bought with a nappy library discount is discontinued and you would like to sell it on to recoup costs and buy the latest version, you must contact the retailer before doing so. Funds obtained in this way belong to the library, not the library operator, regardless of how the nappy was paid for. (For this reason it is always useful to make sure the library pays back any loans from you as soon as possible!)
* Public donations - donations by members of the public area are a bit tricky. They are donating the nappies to the library, and you can ask them if the library can sell, trade or pass on any nappies that are no longer needed, as long as funds go back into the library. That's fine but if the LIBRARY is doing the selling/trading/swapping etc, then tax implications may apply as above and you need to be aware of that and speak to HMRC.
** NEW ** (additions to previous paragraph)
* Accurate paperwork and record keeping is a must. You do not want to be accused of selling or trading nappies that have been donated or loaned to the library for personal gain, and we certainly don't want that! Record keeping can be as simple as making sure you keep receipts and invoices to ensure you can prove that nappies you sell were bought by you personally for individual use, and not donated to you by retailers for use in your kits. (See section on retailers donating nappies to libraries.) We really cannot emphasise this enough: Keeping accurate paperwork is essential for anyone operating a business or organisation!
If you are unsure about anything, ask in the group so we can all discuss it. Chances are, others are unsure too.